Ecopy Pdf Pro Office 6.2 User Manual

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  • Compatibility with Microsoft Office 2013
  • Support for WIA 2.0 scanner drivers
  • Multiple fixes in Hummingbird, Interwoven® WorkSite, Worldox™, Microsoft® SharePoint, Dropbox and Evernote Connectors
  • Multiple fixes in e-mail archiving from Outlook and Lotus Notes
  • Several document rendering fixes
  • Solved abnormal terminations when exiting from Internet Explorer after viewing PDF documents
  • Forms filled by this program can be accepted by the United States Patent and Trademark Office (USPTO). A new choice in the PDF Create printer driver makes it easier to conform with USPTO's PDF guidelines (For more information visit www.uspto.gov)

Please read this documentfor late-breaking or detailed information about eCopy PDF Pro Office that could not be included in its other documentation. Itrelates to standard and enterprise versions of the product. In the rest ofthis document, the name PDF Pro Office is used for both versions. Up-to-dateinformation and a knowledge base are available on the PDF Pro Office supportweb page (http://www.nuance.com/support/ecopy/index.htm).You can access this directly from inside the product, using the Menu itemHelp/Nuance on the Web/Product Support.

These release notesdiscuss the following topics:

Minimum System Requirements

  • A computer with an Intel® Pentium® 4 or higher processor
  • Supported operating systems
    • Windows 8 32-bit and 64-bit Editions
    • Windows 7 32-bit and 64-bit Editions with Service Pack 1
    • Windows XP 32-bit Edition with Service Pack 3
    • Windows Vista 32-bit or 64-bit Editions with Service Pack 2
    • Windows 2008 Server (Citrix, AD, WTS)
  • Microsoft Internet Explorer 8 or above
  • 512MB of memory (RAM), 1GB recommended
  • 700MB of free hard disk space for application files plus 50MB working space during installation
  • Sound card is optionally required for using the functionality of the supplied Text-To-Speech Engine and a noise-cancelling headset microphone is needed for using the Dragon Notes feature
  • Web access needed for product registration, activation, Dragon Notes and obtaining live updates for the program.
  • To save DOCX, XLSX and PPTX files (for Microsoft Office 2007/2010/2013 Word, Excel and PowerPoint) and to use EMC Documentum, DropBox or Evernote connectors you need Microsoft .NET Framework 4.0. If it is not detected, it is installed with the product. The Microsoft .NET Framework 4.0 can be installed on Windows XP.

Note: Performance and speed will be enhanced if your computer’s processor,memory, and available disk space exceed minimum requirements. This isespecially true when converting very large color PDF files. Hyper-threadenabled or multi-processor systems can deliver better performance.

Installation, Activation, Registration

eCopy PDF Pro Office detects previous versions andcomponents and prompts for your confirmation to remove them. This product can co-exist with the Nuance PDF Reader. You must haveadministrator rights on the computer to install and activate the program. You needweb access for activation.

5thNK e-Delivers so this next section is for folks who purchased a disk

1. Insert the CD-ROM or DVD in the appropriate drive

The installation program will start automatically. If itdoes not, locate your CD-ROM or DVD drive in Microsoft® Windows® Explorer anddouble-click the converter's AutoRun.exe file. Select a language forinstallation. The InstallShield® Wizard will appear.(If you have downloaded the program from the Nuance web site, double-click itsAutoRun.exe file.)

Note: Donot use the setup.exe located on the installation media! It does not perform the completeinstallation.

2. License and Serial Number

5thNK e-Delivers The Product Key to you. 5thNK registers your software.

Your job is to Activate it.

3. Location and Setup Type

The installer offers a default location for the program.Accept it or define a different one. Select Complete or Custom Setup. ChooseCustom to accept or decline installation of the PDF unlocking component. ChooseCustom also to enable or disable the integration of PDF Converter and PDFCreate in other programs or to control installationof certain program components. By default, all the programs offered in the PDF Pro Office Integration panels of the InstallShieldWizard will be enabled. (You can change integration settings later by choosingthe program under Add or Remove Programs in the Control Panel and clickingChange and then Repair.) Do not install the product to the Windows installationdirectory, to other system folder or mapped network drives.

4. Activate

You will be invited to activatethe product at the end of installation. Please ensure that web access isavailable. Provided your serial number/Product Key... is found at its storage location and hasbeen correctly entered, no user interaction is required and no personalinformation is transmitted. If you do not activate the product at installationtime, you will be invited to do this each time you invoke the program. PDF Pro Office creates PDF files with a trial watermark on each page ifyou use it without activation. If you ignore the first five activation prompts,you must activate products separately and manually - a much more time-consumingprocess. You will be allowed to re-install the program a reasonable number oftimes without having re-activation problems, because un-installation includes ade-activation step. The serial number is needed for reinstallation and webaccess is needed for de-activation and re-activation. The Enterprise version of this product does not require activation and is designed for network installation. For registration and activation troubleshooting see the Nuance Knowledge Base athttp://nuance.custhelp.com/.

Ecopy Pdf Pro Office 6.2 User Manual Download

Note: Keep the serial number of earlier versions, to retain the option ofinstalling them on a different computer.

PDF Pro Office and other Nuance products

Previous versions of PDF Create and/orPDF Converter products might be installed on your computer with the differentversions of OmniPage and PaperPort. The installer of PDF Pro Office detectsprevious versions of these PDF products and upgrades them. You can skipupgrading the PDF Converter component during the installation process to keepthe previous version PDF Converter, but it does not cooperate with the latestversion of PDF Pro Office. The previous PDFCreate has to be updated with its newest version, asincluded in PDF Pro Office. Two versions of PDF Pro Office andPDF Create cannot be installed together.

General Application Notes

Downloading Microsoft .NET 4.0 Framework

Please read the appropriate section of the SystemRequirements to learn why you may need Microsoft .Net 4.0 Framework.

Cloud based storage support

  • Nuance Cloud Connector
  • Evernote
  • DropBox
  • Sharepoint

Microsoft Office compatibility

Conversion to different editableformats can be performed whether or not the target applications are installedon your system. However, to use the results, you need the applicationsassociated to the target file types you want to use (for example Microsoft WordXP (SP3), Microsoft Word 2003 (SP3) for .doc files, the same versions ofMicrosoft Excel for .xls files, Microsoft Office 2007(SP1), Microsoft Office 2010 or 2013 for DOCX, XLSX and PPTX files and Corel WordPerfect X3 and X4 for .wpd files).

Downloading a Microsoft OfficeCompatibility Pack

If a Microsoft Office CompatibilityPack is installed on your computer, Office 2007 output files can be opened inearlier Office versions. This software is downloadable from the Microsoft site: http://www.microsoft.com/downloads/details.aspx?familyid=941b3470-3ae9-4aee-8f43-c6bb74cd1466&displaylang=en.This component is not necessary for saving or converting files into Office 2007formats.

Browser support

  • Internet Explorer 8, 9
    Viewing PDF documents in browser, creating PDF documents from web pages and opening links to PDF documents in eCopy PDF Pro Office are supported.
  • Latest version of FireFox at the date of release (version 21)
    Viewing PDF documents in browser and opening links to PDF documents in eCopy PDF Pro Office are supported.
  • Latest version of Google Chrome at the date of release (version 26)
    Viewing PDF documents in browser is supported.

Adobe® Flash Player

To view, edit or create PDFportfolios you should have or install Adobe® Flash Player.

Document Management System (DMS) support in the EnterpriseEdition

  • Hummingbird Enterprise™ 5.2, 5.3, 6
    eCopy PDF Pro Office supports Hummingbird Enterprise systems if a DM Extensions API is installed and configured on the client machine. The product is also integrated into Windows Explorer DM Extension.
  • Interwoven® WorkSite 8.3, 8.5, 9
    eCopy PDF Pro Office supports Interwoven WorkSite systems if DeskSite 8.2 or FileSite 8.2 for WorkSite 8.3 or Desksite 8.5 or FileSite 8.5 for WorkSite 8.5 or Desksite 9 or FileSite 9 for WorkSite 9 is installed and configured on the client machine. The product is also integrated into DeskSite and FileSite clients.
  • Worldox™ GX2, GX3
  • Livelink® ECM - Enterprise Server 9.7.0 and 10. from OpenText Corp.
    eCopy PDF Pro Office supports LiveLink ECM if LiveLink Explorer Professional Windows Client is installed and configured on the client machine.
  • Microsoft® SharePoint Server 2003, 2007, 2010, Windows SharePoint Services (WSS) 3.0 and Microsoft® Office 365
  • Xerox DocuShare 6 and 6.5
    eCopy PDF Pro Office supports Interwoven Xerox DocuShare if Xerox DocuShare Client is installed and configured on the client machine.
  • EMC2® Documentum 6.5
    eCopy PDF Pro Office supports EMC Documentum if DFC Client 6.5 is installed and configured on the client machine.
  • NetDocuments®
    eCopy PDF Pro Office supports uploading PDF documents to NetDocuments®.

Scanner Support

Scanning to PDF documents is improved in PDF Pro Office. The scanner support is exactly the same as in other Nuanceproducts such as OmniPage or PaperPort.

Install your scanner before you install PDFPro Office

Your scanner must be working independently of the program prior toconnecting it to the program. Scanners to be used by the product should beinstalled according to the scanner manufacturer’s specifications. Pleaseconsult the documentation that came with your scanner for information.

TWAIN, WIA and ISIS drivers

PDF Pro Office supports scanners that are controlled by TWAIN, WIA (Windows Image Acquisition) or ISIS scanner drivers. PDF Pro Office supports anyfully TWAIN- WIA- or ISIS-compliant scanner or other input devices that can supply atleast a binary (black-and-white) image in a supported resolution (200 to 600dots per inch).

Scanner Setup Wizard

PDF Pro Office includes a Scanner Setup Wizard that willautomatically test your scanner for use with the product. It is launchedautomatically the first time you try to scan images to PDF document. You canalso launch it from the menu Edit/Preferences/General/Scanner Setup. The scanningprocess can be driven either by the UI provided by the scanner manufacturer or in UI-less mode with pre-defined settings (One Touch scan). Formore details please read the appropriate section of the product Help.

Scanner compatibility

Since scanners change frequently, please refer tohttp://support.nuance.com/compatibility/for the most recent information about scanner compatibility. If you are havingproblems with your scanner, please contact the scanner manufacturer forassistance. Often, scanner manufacturers maintain web sites that provide thelatest scanner drivers, answers to frequently asked questions, and otherinformation about their products.

General Technical Notes

  • Installation of the Hummingbird DM Extension and Interwoven DeskSite add-ons
    The product installer detects the presence of the client software of these DMS and registers add-ons for them providing PDF document related features. If the DMS client components are not installed in advance, the registration of the add-ons is skipped by the product installer.
    You can control the integration of these add-ons if the installation of the DMS client is performed later or if you just want to enable or disable the feature. The appropriate Edit/Preferences dialog is extended with a menu item for this purpose.
  • Non-standard encoded PDF files
    Handling of non-standard encoded PDF files is changed in PDF Converter Assistant compared to the previous version. The software can automatically detect this type of PDF file and uses OCR to get a more accurate conversion result. You can turn this feature on or off in the Processing Mode panel of PDF Converter Assistant. Turning it off gives faster speed with the same character recognition accuracy as the text copy/paste operation in a PDF viewer or editor application. For better accuracy, the automatic detection is turned on by default.
  • Using the Optimizer tool
  • This allows you to remove embedded fonts from PDF documents to reduce their size. Only the Windows ANSI encoded fonts can be removed from the files. Removing embedded fonts may result in modified appearance when the file is distributed.
  • This also provides a feature to compress different PDF objects using Flate encoding. This encoding is used only when the resulting compressed stream is smaller than the original one. This means that after using Optimizer, certain streams may remain non-encoded and the file size is not reduced as much as expected.
  • Using the Redaction tool
    • After using the Redaction tool, the Save As dialog box appears, even if the File/Save menu has been selected. This behavior prevents you from overwriting the original file and losing the redacted content.
    • The redaction dialog box provides a checkbox for Remove all occurrences of the marked content. This refers to repeating content in the document, like headers, footers or Bates Stamps applied to all pages or a range of pages. It does not refer to multiple occurrences of a word in the document. For this purpose, use the Search and Redact feature.
    • Please take into consideration that the attachments of PDF files are not redacted by the product. Removal of the sensitive data from documents has to be done before attaching them to the PDF file.
    • Non-PDF documents inside PDF Portfolios are not redacted by the product. Removal of the sensitive data from documents has to be done before adding them to the PDF portfolio.

New features in the 6.1 Release

  • Advanced Edit
    • eCopy PDF Pro Office offers two working modes – PDF View (the interface offered up to now) and the new Advanced Edit. This allows word processing type editing capabilities within the PDF using a set of tools similar to those in Microsoft Word. Finalizing your advanced edits solidifies the changes within the PDF document.
  • New connectors
    • New connectors allow files to be opened from popular cloud services, such as DropBox and Evernote. Modified results can be returned to these sites. It is also possible to print PDF files to the PaperPort desktop application from the Nuance eCopy PDF Pro Office printer and from the PDF Create Assistant.
  • PDF Collaboration
    • This new cloud-based service opens the door to multi-user editing of PDF files, document sharing, screen sharing, chat and voice conferencing.
  • Extract data from single and multiple forms

    • Ability to export data from single forms to additional file types, such as XFDF, XML and TXT. Also to export data from multiple forms with the same data field sets to XML and CSV files that can be opened by Microsoft Excel or similar spreadsheet programs; each form is represented by a row and each form field by a column. Field labels in the forms become the header row texts for the spreadsheet columns.
  • Dictate via Dragon Notes

    • Enter notes onto PDF files by dictating them instead of using the keyboard. Use your microphone to transmit dictation to a Dragon Notes server in the Cloud and receive back the written note into your PDF file.
  • Language enhancements

    • The user interface language can now be changed inside the program. eCopy PDF Pro Office can handle PDF files with content in a very wide range of languages and alphabets, providing your system and keyboard supports them – Thai language support is introduced.
  • Tidier toolbars

    • The previous Select Text and Select Object are replaced by a single Select tool that performs both functions, depending what is clicked. The same has happened with the Touchup tool and the Typewriter tool. General use toolbars installed by default with the ability to turn on and customize all additional options to the toolbar.
  • Fax via e-mail

    • Direct PDF files via e-mail to a fax machine using an address predefined in an exchange server, according to settings made under program preferences.
  • Enhanced Stamp support

    • Create signature and custom stamps in addition to the supplied set by right-clicking on a selected area. Stamps can now be applied to all pages of a document in one move.
  • Additional Workflow options

    • Ability to print to the PDF printer from a MS application so the file opens in eCopy PDF Pro Office without having to save it locally. Further files can be printed with the ability to append more pages to the document.
  • Others

    • Highlight not only text blocks but page areas; optionally apply customized file open/save dialog boxes; in addition to optimizing PDF files, they can now also be reduced; auto-orient and auto-straighten pages when scanning to PDF, preview PDF files in Outlook, specify a page range when printing a document to PDF.

Additional Enterprise features

  • Enhanced PDF/A capabilities

    • Ease of PDF/A file creation through the File > Save As menu. A PDF/A Compliance checker allows files saved to the PDF/A file type to be checked for full compliance with the various levels of PDF/A standards, identifying non-compliant items. Compliance notification is provided whenever a PDF/A compliant document is opened.
  • DMS enhancements

    • The Nuance PDF toolbar in Internet Explorer now allows access to the same set of Document Management Systems as from the program itself. Save to DMS support from within Portfolios. DMS support is extended to EMC Documentum and Xerox DocuShare.
  • Batch conversions

    • Assemble groups of files in one format and automatically convert them to another. Valid input is TIFF (any flavor) or PDF (any flavor), output is TIFF, PDF (image-only) or Searchable PDF.
  • Monitor multiple inboxes

    • When scanning to PDF, multiple inboxes can now be monitored, to better cope with distributed scanning; the folders to monitor are set under preferences.
  • Digital Rights Management

    • PDF documents secured under digital rights management using FileOpen document controls are supported.
  • Password security compatibility
    • PDF 1.7 (256-bit AES – Low security)
      Documents using this protection can be opened with PDF Pro Office 5 and above, PDF Reader 6 and above, PDF Viewer 5.3 and above as well as all other PDF products released over the last 3 years. However, this version offers a lower level of protection than PDF 1.7 (256-bit AES – High security).
    • PDF 1.7 (256-bit AES – High security)
      New to PDF Pro Office -- 6.1. The PDF 1.7 (256-bit AES – High security) offers a higher level of encryption than the previous version above. In past releases only “PDF 1.7 (256-bit AES – Low security)” has been available to users. Documents using this protection can be opened only by PDF Pro Office 6.1 or above, and only by the most recent versions of other PDF products.

New features in the 6.2 Release

  • Compatibility with Microsoft Office 2013
  • Support for WIA 2.0 scanner drivers
  • Multiple fixes in Hummingbird, Interwoven® WorkSite, Worldox™, Microsoft® SharePoint, Dropbox and Evernote Connectors
  • Multiple fixes in e-mail archiving from Outlook and Lotus Notes
  • Several document rendering fixes
  • Solved abnormal terminations when exiting from Internet Explorer after viewing PDF documents
  • Forms filled by this program can be accepted by the United States Patent and Trademark Office (USPTO). A new choice in the PDF Create printer driver makes it easier to conform with USPTO's PDF guidelines (For more information visit www.uspto.gov)

Known Issues

  • Using the Advanced Edit feature, please note that converting either an Image PDF or a Searchable PDF file may result in an unsatisfactory conversion. Image PDF and Searchable PDF files require OCR (Optical Character Recognition) in order to be processed by Advanced Edit. Please convert these types of PDF files to their native format (either through the Convert button or from PDF Converter Assistant) to generate an editable document type. Then open the resulting document in a program such as Microsoft Word or Excel to perform the advanced editing.
  • For technical reasons, the name of the Nuance Printer driver must revert to its previous name ‘ScanSoft PDF Create!’ This is necessary to conserve functionality from older versions of our products still in use around the world. Whenever this Help mentions ‘Nuance PDF Create’ as the printer driver name, please substitute ‘ScanSoft PDF Create!’.
  • If you are type an accented character in an XFA form that might appear incorrectly.
  • Some accented characters cannot be used for creating password protected files.
  • When viewing files within Microsoft Internet Explorer, the PDF Web Viewer (plug-in) may not display or properly open the PDF file. This may be related to restrictive security settings, failed installation of the PDF Web Viewer, or the incompatibility with the design of a particular website. If you have encountered this situation, we recommend running a repair for eCopy PDF Pro Office and/or disabling the PDF Web Viewer. When the PDF Web Viewer is disabled, a prompt will appear to 'save' or 'open' the PDF file within eCopy PDF Pro Office.
    In addition, when running Windows Vista or Windows 7, Microsoft Internet Explorer 'Protected Mode' may also cause problems opening or accessing PDF files. Disabling 'Protected Mode' on the 'Security' tab of Microsoft Internet Explorer may resolve these issues. See Technote article 5980 for additional information.
  • During the un-installation process for eCopy PDF Pro Office, the PDF file open/viewing association may be altered or removed. After the installation is complete, it may be necessary to repair/reinstall your 3rd Party PDF software to re-establish the PDF File open/viewing association.
  • When installing eCopy PDF Pro Office in a Windows 2003 Server environment, an additional Windows component may be necessary. eCopy PDF Pro Office requires the Windows Imaging Component (WIC), which provides an extensible framework for working with images and image metadata. By default, this component is not installed in a Windows Server 2003 environment.
    • For a 32 bit environment, use this link to download WIC from Microsoft.com: http://www.microsoft.com/downloads/details.aspx?FamilyID=8E011506-6307-445B-B950-215DEF45DDD8.
    • For a 64-bit environment, use this link to download WIC from Microsoft.com: http://www.microsoft.com/downloads/details.aspx?familyid=F64654AC-6E26-41D9-A90A-0E7783B864EE.

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  • When attaching a file from a Connection, such as EMC Documentum, the attachment might loose the extension if the Title property of the document or the name of the file contains multiple dots.

For Administrators

PDF Pro Office can be configured for Active Directory, SMS and Citrix deployment. Network and server deployment requires an OLP (Open License Program) agreement with Nuance. For deployment instructions please review the 'Network Install Guide'. For assistance with deployment, a maintenance agreement is required.

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A Nuance team maintains a database to answer many technicalquestions relating to different products. Please visit the sitehttp://nuance.custhelp.com/,if you have questions related to PDF Pro Office.

888 201 1400 option 2 option 2... Nuance eCopy PDF Pro Office Support.

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